Food Runner Resources

Food Runners Check List:

Take these items on every food run:
  • CFR Food Donation Tracking Form and pen
  • Directions to donor and recipient locations and phone numbers
  • CFR identifying emblems: hat, car magnet, post cards etc.
  • Mobile phone  to check  last minute food run emails or texts and take photos
  • Administrator’s contact info: Cheryl@communityfoodrescue.org 240-491-1958.
Take these items on food runs that require time and temperature control:
  • CFR Food labels for prepared foods (if not already labeled)
  • Thermometer and alcohol swabs (for time and temperature control for safety (TCS) foods.
  • Insulated bag and freezer brix (when food runs are more than one hour).
Take this item on food runs when you touch foods that won’t be processed before eating like whole fruit or loose bakery items.
  • Food grade, one use gloves

After delivering the food:

  • Complete the tracking form. Give the recipient organization the form to keep for their files.
  • Email administrator, cheryl@communityfoodrescue.org to let her know the food run is complete and send a few photos of the food and people
  • Rate your food run experience. Go to your CFR volunteer account>Volunteer pull down menu>My Food Runs> click on the star and complete the short rating form.

Description of Food Runner Resources:

The food recipient organization you’re serving may have received one of the CFR Toolkits, the contents of which may be available to you as a food runner. Please check with the recipient organization prior to regular food runs to see if they have any of the following resources to loan you.

An insulated bag keeps food at temperature during transport
An insulated bag keeps food at temperature during transport

As a regular food runner you may also want to invest in these items so you can be ready for any food run that may come your way. For your use we’ve included links for purchase of these items.

An insulated bag like this one is helpful for keeping TCS foods cold or hot during food runs. For chilled or frozen foods, you can include ice packs for added temperature control. On short food runs (less than an hour) temperature control is not needed, but always encouraged.

Use freezer brix in an insulated bag to keep food cold if transporting food longer than one hour.
Use freezer brix in an insulated bag to keep food cold if transporting food longer than one hour.
Use a food grade thermometer to record food temperatures of TCS foods.
Use a food grade thermometer to record food temperatures of TCS foods.

Time and temperature control for safety (TCS) food donations should be checked for appropriate  temperature at the time of donation. Either donor or food runner may use a food grade thermometer to take the temperature of the food. Use alcohol swabs before and after.  Record the temp. on the CFR Food Donation Tracking Form.

Be sure to sanitize your thermometer before and after each use.
Be sure to sanitize your thermometer before and after each use.

One-time use gloves

Gloves should be worn whenever you come in contact with foods that won’t be processed before eating like whole fruit or loose bakery items.   Wash your hands before applying gloves.

Gloves should be worn whenever you come in contact with foods that won’t be processed before eating like whole fruit or loose bakery items. Wash your hands before applying gloves.
Gloves should be worn whenever you come in contact with foods that won’t be processed before eating like whole fruit or loose bakery items. Wash your hands before applying gloves.

CFR Pre-printed Labels

All donated prepared food should be labeled with (1) the name of the food, (2) ingredients (in descending order of quantity) (3) date prepared, (4) “use by” dates, (5) storage temperature, (6) Instructions to “Reheat quickly to internal temperature of 165˚F or above”, (7) donor name and contact information. You can print  CFR Food labels.

Take food labels for the Donor to complete and attach to the food containers.
Take food labels for the Donor to complete and attach to the food containers.

The purpose of the CFR Food Donation Tracking Form is to ensure that all proper food safety guidelines are followed during the food donation process. The food runner must record the types of foods being donated, the time food was picked up at the donor site, the temperature of the food at the time of pickup, and the time when food was delivered to the recipient organization. The donor, food runner, and recipient organization must fill out all corresponding sections of this form for each food run. The completed form is left with the recipient organization at time of delivery.

Click to download form: CFR Food Donation Tracking FormFood Donation Tracking Form graphic

Feed More, Waste Less

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